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Booth Hill School PTA Bylaws

Article I—Name

The name of this organization is the Booth Hill School PTA, Trumbull, Connecticut.  It is a local PTA unit organized under the authority of Connecticut Congress of Parents and Teachers, a branch of National Congress of Parents and Teachers (National PTA).

Article II—Purposes

Section 1:  The purposes of the Booth Hill School PTA, in common with those of the National PTA and the Connecticut PTA, are:

  1. To promote the welfare of the children and youth in home, school, community, and place of worship;
  2. To raise the standards of home life;
  3. To secure adequate laws for the care and protection of children and youth,
  4. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth, and
  5. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.

Section 2:  The purposes of the National PTA, the Connecticut PTA, and the Booth Hill School PTA  are promoted through an advocacy and educational program directed toward parents, teachers, and the general public; developed through conferences, committees, projects, and programs; and governed and qualified by the basic policies set forth in Article III.

Section 3:  The organization is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter referred to as “Internal Revenue Code”).

Article III—Basic Policies

The following are basic policies of the Booth Hill School PTA, in common with those of the National PTA and the Connecticut PTA:

  1. The organization shall be noncommercial, nonsectarian, and nonpartisan.
  2. The organization or members in their official capacities shall not endorse a commercial entity or engage in activities not related to promoting the purposes of the organization;
  3. The organization or members in their official capacities shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise;
  4. The organization shall work with the schools and community to provide quality education for all children and youth and shall seek to participate in the decision- making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.
  5. The organization shall work to promote the health and welfare of children and youth and shall seek to promote collaboration between parents, schools, and the community at large.
  6. The organization shall not enter into membership with other organizations except such international or national organizations as may be approved by the National PTA Board of Directors.  The Connecticut PTA or any of its divisions may cooperate with other organizations and agencies concerned with child welfare, but PTA representatives shall make no commitments that bind the group they represent.
  7. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, directors, trustees, officers, or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.
  8. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from federal income tax under Section 501(c) (3) of the Internal Revenue Code or (ii) by an organization, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code.
  9. Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations that have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code and whose purposes are in accordance with those of National PTA.

Article IV—Relationship with National PTA and Connecticut PTA

Section 1:  This local PTA shall be organized and chartered under the authority of the Connecticut PTA in the area in which this local PTA functions, in conformity with such rules and regulations, as the Connecticut PTA may in its bylaws prescribe. The Connecticut PTA shall issue to this local PTA an appropriate charter evidencing the due organization and good standing of this local PTA.

A local PTA in good standing is one that

  1. Adheres to the purposes and basic policies of the PTA;
  2. Remits the national portion of the dues through the Connecticut PTA to reach the national office by dates designated by National PTA;
  3. Has bylaws approved according to the procedures of its state; and
  4. Meets other criteria as may be prescribed by the individual state PTA.

Section 2:  This local PTA shall adopt such bylaws for the government of the organization as may be approved by the Connecticut PTA.  Such bylaws shall not be in conflict with National PTA Bylaws or the bylaws of Connecticut PTA.

Section 3:  Bylaws of this local PTA shall include an article on amendments.

Section 4:  Bylaws of this local PTA shall include a provision establishing a quorum.

Section 5:  Each officer or executive board member of this local PTA shall be a member of such local PTA.

Section 6: The bylaws of this local PTA shall prohibit voting  by proxy, (unless proxy voting is specified by applicable state law).

Section 7: Only members of a local PTA who have paid dues for the current membership year may participate in the business of the local PTA.

Section 8:  This local PTA shall collect dues from its members and shall remit a portion of such dues to the Connecticut PTA as provided in Article V hereof.

Section 9: This local PTA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the organization, including, specifically, the number of its members, the dues collected from its members, and the amounts of dues remitted to the Connecticut PTA.  Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the Connecticut PTA or, where directed by the committee on State and National Relationships, by a duly authorized representative of the National PTA.

Section 10: The charter of this local PTA shall be subject to withdrawal and the status of such organization as a local PTA shall be subject to termination, in the manner and under the circumstances provided by the bylaws of the Connecticut PTA.

Section 11: This local PTA is obligated, upon withdrawal of its charter by the Connecticut PTA:

a. To yield up and surrender all of its books and records and all of its assets and property to the Connecticut PTA or to such agency as may be designated by the Connecticut PTA or to another local PTA organized under the authority of the Connecticut PTA;

b. To cease and desist from the further use of any name that implies or connotes association with the National PTA or the Connecticut PTA or status as a constituent organization of the National PTA; and

c. To carry out promptly, under the supervision and direction of the Connecticut PTA, all proceedings necessary or desirable for the purpose of dissolving the Booth Hill School PTA.

Section 12: Each local PTA shall include in its bylaws provisions corresponding to the provision of state bylaws identified by the number symbol.

Section 13: Local bylaws and any amendments thereto shall be submitted in triplicate to the Connecticut PTA unit/council bylaws review  chair for approval every three years.

Section 14: The Booth Hill School PTA Bylaws should be reviewed by the Bylaws Committee once a year to make sure that the Bylaws are current with the “mandatory” sections of the National and Local PTA Bylaws.  The Bylaws Committee should be a standing committee whose chairperson shall be approved by the president.

Article V—Membership and Dues

Section 1:  Every individual who is a member of this local PTA is, by virtue of that fact, a member of the National PTA and of the Connecticut PTA by which this local PTA is chartered, and is entitled to all the benefits of such membership.

Section 2:  Membership in PTA shall be open, without discrimination, to anyone who believes in and supports the Mission and Purposes of the National PTA.

Section 3:  Each local PTA shall conduct an annual enrollment of members but may admit individual to membership at any time.

Section 4. Each member of a local PTA shall pay such annual dues to said organization as may be presented by the organization.  The amount of such dues shall include the portion to the Connecticut PTA (the “state portion”) and the portion payable to the National PTA (the “national portion”).  Any remaining portion will go to the Booth Hill School PTA.  Connecticut PTA dues can only be amended by a vote of the general membership at the Annual State PTA Convention or a special meeting.

Section 5: The state and national portions of the dues paid by each member of this local PTA shall be set aside by the local PTA and remitted to the Connecticut PTA through such channels and at such times as the state PTA bylaws may provide.  Each state PTA shall pay to the National PTA the amount of the national portion of dues paid by all members of local PTA’s in its area.

Section 6: Only A Member in Good Standing may participate in the business of the Booth Hill School PTA.  A Member in Good Standing is any person who:

a. joins this PTA and pays their full dues; and

b. has no other outstanding financial obligation to this PTA.

Article VI—Officers and their Election

Section 1:  Each officer shall be a member of this PTA.

a. The officers of this organization shall consist of a president, first vice president, vice president of membership, vice president of ways and means/fundraising, vice president of programs, vice president of volunteer coordinators, third vice president (Principal), recording secretary, corresponding secretary, treasurer and assistant treasurer, and faculty representative(s).  They will be known as the Executive Board.  The past president may act as an advisor to the Executive Board;

b. Any individual holding, or expressing an intention to run for, public office shall not be eligible to hold an officer position;

c. Officers shall assume their official duties by July 1, and shall serve for a term of one year with the position opening up for re-election the following year: and

d. A person shall not be eligible to serve more than two consecutive terms in the same office.

Section 2. Nominating Committee

a. The nominating committee will be elected by a simple majority of the standing committee chairpersons.  The corresponding secretary will notify all committee chairpersons if this election by e-mail with a return receipt requested or in writing by U.S. Mail in January.  The immediate past president will facilitate the election of the nominating committee and serve as the chairperson, relinquishing all voting privileges.  In the absence of the immediate past president, the volunteer coordinator shall facilitate the election and serve as the chairperson.

b. The nominating committee will consist of five (5) or seven (7) members; a majority of which are present committee chairpersons.

c. The nominating committee shall not consist of any person who has intention of running for office.  The current president many not serve on the nominating committee in any way, nor solicit members for office .

d. The nominating committee chairperson shall present the proposed slate of officers in writing, at the May general membership meeting, at which time additional nominations may be made from the floor, provided verbal consent has been obtained from the nominee(s).

e. Only those persons who have signified their consent to serve, if elected, shall be nominated for, or elected to, such office.

f. If there are nominations from the floor creating two (2) or more nominees for an office, voting shall be by written ballot.  If a ballot is used, votes shall be tallied by two (2) members not running for an elected office.

Section 3. Vacancies

a. If a vacancy occurs in the office of president, the first vice president shall assume office of the president; and

b. When a vacancy occurs for any office other than that of president, the unexpired term will be filled by a person elected to that office by a majority vote of members at the next general membership meeting.  Notice of such election will be given.

c. Any officer elected to fill an unexpired term may be nominated for the same office the following year.  Any officer who has served more than half of a term is considered to have served a full term.

Article VII—Duties of Officers

Section 1:  The president shall:

  1. Preside at all meetings of this local PTA, the executive board, and the unit PCC meetings:
  2. Work with the first vice president, vice president of ways and means/fundraising, treasurer, and immediate past treasurer as a Budget Committee to set the upcoming year’s budget;
  3. Work with the first vice president and vice president of programs to set the upcoming year’s programs.
  4. Serve as an ex officio member of all committees except the nominating committee;
  5. Perform such other duties as may be provided for by these bylaws, prescribed in these bylaws or assigned to him/her by this local PTA, the principal, or by the executive board.
  6. Coordinate the work of the officers and committees of this local PTA in order that the purposes may be promoted.
  7. With the Principal, approve plans of the PTA as they relate to anything that effects the normal operations of the school, its facilities, the students during normal school hours, the staff and curriculum; and
  8. Act as a facilitator with the first vice president of the other vice president positions of this local PTA.
  9. Serve as a Trumbull PTA Council voting delegate.

Section 2:  The first vice president shall

  1. Act as aide(s) to the president in a capacity similar to a co-president or president-elect.
  2. Work with the president, vice president of ways and means/fundraising, treasurer, and immediate past treasurer as Budget Committee to set the upcoming year’s budget.
  3. Work with the president and vice president of programs to set the upcoming year’s programs.
  4. Act as a facilitator with the president of the other vice president positions of this local PTA.
  5. Perform the duties of the president in the absence of that officer.
  6. Serve as a Trumbull PTA Council voting delegate.
  7. Perform such other duties as may be delegated.

Section 3:  The vice president of membership  shall

  1. Perform the duties of the president in the absence of that officer, and in the absence of the first vice president.
  2. Coordinate the membership of this local PTA.
  3. Perform such other duties as may be delegated.

Section 4:  The vice president of ways and means/fundraising shall

  1. Serve as the coordinator of all the fundraising of this local PTA.
  2. Schedule out the year’s fundraisers.
  3. Work with the president, first vice president, treasurer, and immediate past treasurer as a Budget Committee to set the upcoming year’s budget.
  4. Notify the general membership of the year’s fundraising schedule.
  5. Work with each committee chair of a fundraiser to facilitate the purpose and goal of that fundraiser.
  6. Perform such other duties as maybe delegated. 

Section 5:  The vice president of programs shall

  1. Work with the president and first vice president to determine which student programs and which committees will be scheduled for the upcoming year.
  2. Work with the vice president of volunteer coordinators to set the committees for the upcoming year.
  3. Perform such other duties as may be delegated.

Section 6: The vice president of volunteer coordinators shall

  1. Work with the vice president of programs to set committees for the upcoming year.
  2. Work with the volunteer coordinators to fill all of the positions of committee chair persons.
  3. Oversee the preparation of committee folders for each committee chairperson by the first meeting of this local PTA.
  4. Work with each committee chairperson following the completion of an event to report on the event so that information is available in the committee folder for the following year’s committee chairperson.
  5. Select the auditor or auditing committee.  The auditing committee cannot be any executive officer,  spouse of anyone currently serving as an office of the BHS PTA or anyone, or spouse of anyone, who had served on the prior year’ executive board.
  6. Perform such other duties as may be delegated.

Section 7: The third vice president (Principal) shall

  1. Serve as a Trumbull PTA Council voting delegate or appoint someone in his/her absence.
  2. Perform such other duties as may be prescribed in these bylaws or assigned by the general membership, the president, or the Booth Hill School PTA executive board.

Section 8: The recording secretary shall

  1. Record the minutes of all meetings of this local PTA and of the executive board.
  2. Be prepared to read the records of any previous meetings of the current year.
  3. Perform such other duties as may be delegated.

Section 9: The corresponding secretary shall

  1. Take care of this local PTA’s correspondence.
  2. Have a current copy of the bylaws.
  3. Keep on file said correspondence.
  4. Report on correspondence at every meeting of this local PTA.
  5. Notify executive board members of executive board meetings.
  6. Notify all committee chairpersons prior to the January meeting of the formation of the nominating committee.

Section 10: The treasurer shall

  1. Work with the president, first vice president, vice president of way and meas/fundraising, and immediate past treasurer as a Budget Committee to set the upcoming year’s budget. 
  2. Present the previous year’s audited budget report ad the upcoming year’s proposed budget for a vote at the first meeting o this local PTA.
  3. Have custody of all the funds of this local PTA.
  4. Keep a full and accurate account of receipts and expenditures.
  5. Make disbursements as authorized by the president, executive boards, or this local PTA in accordance with the budget adopted by this local PTA.
  6. Have vouchers signed by the treasurer and president if the amount exceeds $500.00 before disbursement.
  7. Present a financial statement at every meeting of this local PTA and at other times when requested by the executive board.
  8. Make a full report at the meeting at which new officers officially assume their duties.
  9. Be responsible for the maintenance of such books of account and records as to conform to the requirements of Article IV, Section 9, of the bylaws.
  10. Have accounts examined annually by an auditor or an auditing committee of not less than three members, who, satisfied that the treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report.
  11. Perform such other duties as may be delegated.

Section 11: The assistant treasurer shall

  1. Perform duties as delegated by the Treasurer, on an as-needed basis.
  2. Perform the duties of the Treasurer in the absence of that officer.

Section 12: The faculty representative shall

  1. Act as a liaison between this local PTA and  the faculty members.
  2. May serve as a Trumbull PTA Council voting delegate.

Article VIII—Executive Board

Section 1: The executive board shall  consist of the elected officer of this local PTA, the principal of the school or a representative appointed by him/her, and any faulty representative(s), and the past president advisor.

Section 2:  Each board member shall be a member of a local PTA chartered by Connecticut PTA.

Section 3: The duties of the executive board shall be:

a. to transact necessary business in the intervals between association meetings and such other business as may be referred to it by this local PTA.

b. to create standing and special committee.  The chairperson of the standing committees shall be approved by the elected officers.

c. to approve the plans of work of the standing committees.

d. to select an auditor or an auditing committee to audit the treasurers account,

e. to prepare and submit to this local PTA for adoption a budget for the year.

f. to approve payment of routine bills within the limits of the approved budget

g. to keep membership informed through meeting reports or the newsletter.

Section 4. Executive board meetings shall be held during the year.  Special meetings of the executive board may be called by the president or by a majority of the executive board.  Three (3) days notice of the meeting must be given.

Section 5. At all meetings of the board a majority of the members of the board shall constitute a quorum for the transaction of business.

Section 6. If an executive board member fails to perform his/her duties and misses 3 or more meetings of this PTA, that member may be removed form this Executive Board by a notice from the executive board of intent to remove for cause. 

Article IX—Standing Committees

Section 1.  Only due-paying members of this local PTA shall be eligible to serve in any elective or appointive potions.

Section 2.  The executive board may create standing committees, as it may deem necessary to promote the purposes of PTA and carry on the work of this local PTA.

Section 3.  The chairperson of each committee shall present a plan of work to the executive board for approval.  No committee work shall be undertaken without the consent of the executive board.

Section 4. The power to form special committees and appoint their members rests with this local PTA and the executive board.

Section 5. The standing committee chairpersons shall present a report at the regular meeting of this local PTA and submit a written report two (2) weeks after final performance of duty to the general membership.

Section 6. The president shall be a member ex-officio of all committees except the nominating committee.

Section 7. The chairpersons shall not be eligible to serve more than two (2) consecutive years in the same position. (PROVISO*.–in the event a new chairperson cannot be found, the current chairperson may serve for an additional year).

Section 8. The BHS Father’s Club serves as a standing committee under this local PTA.  The monies funded by the father’s club shall transact through the Treasurer of this local PTA.

Article X: General Membership Meetings

Section 1:  At least four (4) general membership meetings of this local PTA shall be scheduled during the school year.  Dates of the meetings shall be determined by the executive board and announced at the first general meeting of the year.  Five (5) days notice shall be given of a change of a date.

Section 2:  Special meetings of this local PTA may be called by the president or by a majority of the executive board. Five (5) days notice must been given.

Section 3:  The election of the PTA officers shall be held at the last general membership meeting of the school year.  Officers shall be installed following the election.

Section 4:  Ten (10) members present shall constitute a quorum for the transaction of business in any general membership meeting of this local PTA.

Article XII—Council Membership

Section 1

a.  This local PTA shall be represented in meetings of the Trumbull PTA Council by the president or his/her alternate, the first vice president or his/her alternate, the principal or his/her alternate, and by three delegates or their alternates. All representatives to a council must be members of this local unit.

b. Delegates shall be selected at the first general meeting of the school year.

c. The duty of the council delegates is t attend all council meetings and to report in turn to this local PTA at the general meetings and to perform such duties as necessary for the success of the council.

Section 2:  This local PTA shall pay annual dues determined by the Trumbull PTA Council as provided in the council bylaws.

 Article XII—Connecticut PTA Convention

Section 1. Booth Hill School PTA shall be represented at the annual meeting of the Connecticut PTA by the president,  or appointed alternate, the vice presidents or their alternates, and by one  (1) delegate for every twenty-five (25) members as shown on the books of the Connecticut PTA treasurer as of March 15 preceding the Convention. A local PTA having less than twenty-five (25) members shall be entitled to send one delegate in addition to its president and vice-presidents.

Section 2. To be accredited, a delegate of any local PTA shall have been a member in good standing of such local PTA for a period of at least thirty (30) days preceding the date of his/her election as such delegate; provided, however, that this provision shall not apply to a local PTA organized less than twelve (12) months prior to the date of the State Convention.

Section 3. Delegates and their alternates shall be chosen by majority vote at a general meeting in March.

Article XIII—Fiscal Year

The fiscal year of the Booth Hill School PTA shall begin on July 1st  and end June 30th of the following year..

Article XIV—Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Booth Hill School PTA in all cases in which they are applicable and in which they are not in conflict with these bylaws, the National PTA Bylaws, the Connecticut PTA Bylaws, or the articles of incorporation.

Article XV—Amendments

Section 1

a. These bylaws may be amended at any regular general membership meeting of this local PTA by a two-thirds vote of the members present and voting, provided that notice of the proposed amendment shall have been given at least thirty (30) days prior to the meeting at which the amendment is voted upon and that the amendment shall be subjected to approval by the Connecticut PTA.

b. A  committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws by a majority vote at a meeting of this local PTA, or by a two-thirds vote of the executive board.  The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment.

c. Submission of amendments or revise bylaws for approval by the stat PTA shall be in accordance with the bylaws or regulations of the state PTA.

d. Amendments to bylaws go into effect immediately after vote unless a proviso is added.  An affirmative vote on a bylaw amendment cannot  be reconsidered (See the current edition of “Roberts Rules of Order Newly Revised“).

Section 2. The adoption of an amendment  to any provision of the bylaws of the Connecticut PTA identified by a number symbol (#) shall serve automatically and without the requirement of further action by Booth Hill School PTA to amend their corresponding bylaws.

Section 3:  Unit bylaws and any amendments thereto shall be submitted on triplicate to the Connecticut PTA Unit/Council Bylaws Review Chair for approval every three years.

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